Experience
~10 yrs
I'm Julie Ann Pilone, an Administrative Assistant and Document Controller from Zambales, Philippines, with nearly 10 years across construction admin, sales support, treasury, and HR — the kind of experience that keeps a business's paperwork, procurement, and schedules from ever falling behind.
I have nearly 10 years of experience across administrative support, sales administration, treasury operations, HR administration, and construction virtual assistance. Along the way I've handled document control, procurement support, project coordination, executive calendar management, and financial documentation.
Most recently, I worked as a Construction Virtual Assistant for a US-based real estate and construction fund — managing permits, contracts, vendor coordination, and executive scheduling entirely remote.
Clients and supervisors know me for accuracy, organization, and reliability, especially in fast-paced, multi-priority environments where nothing can afford to slip through the cracks.
Managing permits, contracts, quotations, and invoices across multiple concurrent projects, with organized digital filing that's ready for audit.
Supplier sourcing, purchase orders, and material tracking — keeping contractors and vendors aligned with project timelines.
Scheduling and confirming meetings, managing correspondence, and keeping an executive's calendar conflict-free.
Cash handling, daily cash reports, bank reconciliations, and invoice verification with a track record of zero reporting errors.
End-to-end order processing, coordination with warehouse and logistics teams, and weekly sales/inventory reporting.
Employee records, onboarding support, NTEs and disciplinary documentation, and confidential file management.
President Ramon Magsaysay State University · 2012 – 2016
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